Privacy Policy

1. Introduction

Welcome to Southern California Robotics League Inc ("SCRL," "we," "us," or "our"). We are committed to protecting your privacy and ensuring the security of your personal information. This Privacy Policy explains how we collect, use, disclose, and safeguard your information when you visit our website southerncaliforniaroboticsleague.com and use our services.

By accessing or using our website and services, you agree to the terms of this Privacy Policy. If you do not agree with our policies and practices, please do not use our services.

Company Information:
Southern California Robotics League Inc
9 Buckman Way, Ladera Ranch, CA 92694, United States
Email: help@southerncaliforniaroboticsleague.com
Phone: +1 (726) 251-7352

2. Information We Collect

2.1 Personal Information

We collect personal information that you voluntarily provide to us when you:

• Register a robotics team
• Submit inquiry forms (team registration, school partnership, sponsorship)
• Subscribe to our newsletter
• Contact us via email or phone
• Participate in competitions or events
• Apply for mentorship programs

This personal information may include:

• Name (student, coach, parent, contact person)
• Email address
• Phone number
• School or organization name
• Team name and information
• Age division (for competition participation)
• Company name (for sponsors)
• Job title or position
• Mailing address (if voluntarily provided)

2.2 Automatically Collected Information

When you visit our website, we automatically collect certain information about your device and browsing behavior:

• Device Information: IP address, browser type, operating system, device type
• Usage Data: Pages visited, time spent on pages, referring URLs, clickstream data
• Cookies and Tracking Technologies: See Section 7 for details

2.3 Information from Third Parties

We may receive information about you from third parties such as:

• Partner schools and educational institutions
• Competition organizers and robotics organizations
• Public databases and information sources

3. How We Use Your Information

We use the information we collect for the following purposes:

3.1 Service Delivery

• Process team registrations and manage competition participation
• Respond to inquiries and provide customer support
• Coordinate school partnerships and sponsorship programs
• Organize and manage robotics competitions and events
• Provide educational workshops and mentorship programs

3.2 Communication

• Send important updates about competitions, schedules, and rule changes
• Deliver newsletters and educational content (with your consent)
• Notify you about program opportunities and events
• Respond to your questions and requests

3.3 Improvement and Analytics

• Analyze website usage to improve our services
• Understand user preferences and behavior
• Develop new programs and features
• Conduct research on STEM education effectiveness

3.4 Legal and Safety

• Comply with legal obligations and regulations
• Protect our rights and property
• Ensure safety of participants at events
• Prevent fraud and abuse

4. Data Storage and Security

4.1 Where We Store Your Data

Your information is stored on secure servers located in the United States. We use industry-standard security measures to protect your data from unauthorized access, alteration, disclosure, or destruction.

4.2 How Long We Keep Your Data

We retain your personal information for as long as necessary to fulfill the purposes outlined in this Privacy Policy, unless a longer retention period is required by law:

• Team Registration Data: Retained for the duration of team participation plus 3 years for historical records
• Contact Form Submissions: Retained for 2 years or until you request deletion
• Newsletter Subscriptions: Retained until you unsubscribe
• Competition Records: Retained indefinitely for historical and achievement tracking

4.3 Security Measures

We implement a variety of security measures to protect your personal information:

• SSL/TLS encryption for data transmission
• Secure servers with firewall protection
• Regular security audits and updates
• Limited employee access to personal data
• Training for staff on data protection practices

5. How We Share Your Information

We do not sell, rent, or trade your personal information to third parties. We may share your information only in the following circumstances:

5.1 With Your Consent

We may share your information when we have your explicit consent to do so.

5.2 Service Providers

We may share information with trusted third-party service providers who assist us in operating our website and providing services:

• Email Service Providers: For sending newsletters and communications (FormSubmit.co)
• Web Hosting Services: For website hosting and data storage
• Analytics Providers: For website usage analysis (if applicable)

These service providers are contractually obligated to protect your information and use it only for the purposes we specify.

5.3 Legal Requirements

We may disclose your information if required by law or in response to:

• Legal process (subpoenas, court orders)
• Government or regulatory requests
• Protection of our rights and safety
• Prevention of fraud or illegal activity

5.4 Partner Schools and Organizations

For registered teams, we may share relevant information with partner schools, event organizers, and competition venues to facilitate participation and ensure safety. This includes team names, competition schedules, and emergency contact information.

6. Cookies and Tracking Technologies

We use cookies and similar tracking technologies to enhance your experience on our website.

6.1 What Are Cookies?

Cookies are small text files stored on your device when you visit our website. They help us remember your preferences and understand how you use our site.

6.2 Types of Cookies We Use

6.3 Managing Cookies

You can control cookies through your browser settings. Note that disabling cookies may affect website functionality. Learn more in our Cookie Policy.

7. Your Privacy Rights

You have the following rights regarding your personal information:

7.1 Right to Access

You can request a copy of the personal information we hold about you.

7.2 Right to Correction

You can request that we correct any inaccurate or incomplete information.

7.3 Right to Deletion

You can request that we delete your personal information, subject to legal obligations and legitimate interests.

7.4 Right to Opt-Out

You can opt out of marketing communications at any time by:

• Clicking "unsubscribe" in email communications
• Contacting us directly at help@southerncaliforniaroboticsleague.com

7.5 How to Exercise Your Rights

To exercise any of these rights, please contact us at:
Email: help@southerncaliforniaroboticsleague.com
Phone: +1 (726) 251-7352
We will respond to your request within 30 days.

8. Children's Privacy

Our services are designed for students aged 12-18 participating in robotics programs. We are committed to protecting children's privacy in accordance with COPPA (Children's Online Privacy Protection Act) and other applicable laws.

8.1 Parental Consent

For participants under 13 years of age:

• We require verifiable parental or guardian consent before collecting any personal information
• Team registration must be submitted by a parent, guardian, or authorized adult (coach/teacher)
• Parents have the right to review, delete, or refuse further collection of their child's information

8.2 Information We Collect from Minors

For students under 18, we only collect information necessary for program participation:

• Name and age division
• Team affiliation
• Emergency contact information (through parent/guardian)
• Competition participation records

8.3 Parental Rights

Parents and guardians have the right to:

• Review their child's personal information
• Request deletion of their child's information
• Refuse to allow further collection or use of their child's information
• Contact us with questions: help@southerncaliforniaroboticsleague.com

9. Third-Party Links and Services

Our website may contain links to third-party websites, services, or applications. We are not responsible for the privacy practices of these third parties. We encourage you to review their privacy policies before providing any personal information.

Third-party services we use:

• FormSubmit.co: For form submission and email delivery
• Google Fonts: For website typography

10. California Privacy Rights (CCPA)

If you are a California resident, you have specific rights under the California Consumer Privacy Act (CCPA):

• Right to Know: Request information about the categories of personal information we collect and how we use it
• Right to Delete: Request deletion of your personal information
• Right to Opt-Out: Opt out of the sale of personal information (Note: We do not sell personal information)
• Right to Non-Discrimination: You will not receive discriminatory treatment for exercising your privacy rights

To exercise these rights, contact us at help@southerncaliforniaroboticsleague.com with "CCPA Request" in the subject line.

11. Changes to This Privacy Policy

We may update this Privacy Policy from time to time to reflect changes in our practices or for legal, operational, or regulatory reasons. When we make changes:

• We will update the "Last Updated" date at the top of this policy
• For significant changes, we will provide notice through email or a prominent notice on our website
• Your continued use of our services after changes constitutes acceptance of the updated policy

We encourage you to review this Privacy Policy periodically to stay informed about how we protect your information.

12. Contact Us

If you have questions, concerns, or requests regarding this Privacy Policy or our data practices, please contact us: